Although the terms ‘conference room’ and ‘meeting room’ are often used interchangeably, there are fundamental differences that are worth knowing before you book.
At LOOM, the highest-rated co-working space on the market and winner of the 2026 ACS Award for Best Co-working Space in Spain, we offer different types of rooms designed to suit the specific needs of each business. We’ll explain what sets each one apart and how to choose the perfect option for your next meeting.
What is a meeting room?
A meeting room is a space designed for work meetings with small groups, generally between 2 and 10 people. Its layout encourages direct interaction, swift decision-making and collaborative discussions.
Key features of meeting rooms
- Small capacity: ideal for small teams or one-to-one meetings.
- Functional furniture: a central table with ergonomic chairs.
- Videoconferencing systems: to connect with remote participants.
- Intimate atmosphere: conducive to negotiations, interviews or brainstorming sessions.
- Flexible booking: available by the hour to suit users’ needs.
In LOOM spaces, meeting rooms feature integrated video conferencing systems, high-speed internet and a design that prioritises comfort.
What is a conference room?
A conference room is designed to accommodate larger groups, typically between 15 and 100+ people. Its layout is suited to one-way communication or presentations to large audiences.
Key features of conference rooms
- Larger capacity: suitable for large audiences.
- Advanced audiovisual equipment: projectors, large-format screens, professional sound systems.
- Auditorium or theatre-style layout: rows of seats facing the speaker.
- Event infrastructure: microphones, professional lighting, recording facilities.
- Technical support: specialist staff to ensure the event’s success.
Through our events division, LOOM Events, we offer ideal venues in Madrid and Barcelona for these gatherings.
Key differences between a conference room and a meeting room
Capacity
- Meeting room: 2–10 people.
- Conference room: 15–100+ people.
Main purpose
- Meeting room: collaborative work, decision-making.
- Conference room: presentations, training sessions, events.
Layout
- Meeting room: central table, circular or rectangular layout.
- Conference room: auditorium-style, rows of seats facing the speaker.
Equipment
- Meeting room: video conferencing, screen, whiteboard
- Conference room: projector, professional sound system, microphones, lighting
Type of interaction
- Meeting room: two-way, participatory.
- Conference room: one-way, presentation-based.
Typical duration
- Meeting room: 30 minutes – 2 hours.
- Conference hall: 2–8 hours or a full day.
Booking options
- Meeting room: by the hour.
- Conference hall: by the day or per event.
What about the innovation and training rooms?
Moving beyond traditional categories, at LOOM we offer specialised spaces that combine the best of both worlds:
Innovation rooms
Designed for creative sessions, they feature a large-format digital touchscreen that facilitates visual work, co-creation and design thinking exercises. They are ideal for:
- Workshops and product sprints.
- Strategy sessions.
- Visual brainstorming exercises.
- Creative team meetings.
Training rooms
The training rooms are designed for training sessions and courses, combining the capacity of a conference room with flexible layout options. They allow for:
- Switching between lecture-style and group work formats.
- Onboarding sessions.
- Courses and certification programmes.
- Hands-on workshops.
How to choose the right venue for your business?
The choice depends on three key factors:
1. Number of participants
- Up to 6 people: standard meeting room.
- 7–15 people: large meeting room.
- More than 15 people: conference/events room.
2. Type of interaction
- Collaborative and participatory: meeting room.
- Presentation or training: conference room.
3. Equipment required
- Basic video conferencing: any meeting room.
- Touchscreen for co-creation: meeting room.
- Professional audiovisual system: conference/events room.
The premium experience at LOOM
At LOOM, we understand that whilst every meeting has its own specific needs, there are certain requirements common to all of them. That’s why our spaces include:
- State-of-the-art video conferencing systems.
- High-speed internet connection via cable and Wi-Fi.
- Advanced IT security with firewalls and private lines.
- A professional reception area to welcome your clients.
- 24/7 access for maximum flexibility.
- Catering on request.
Furthermore, our locations in prime areas of Madrid and Barcelona guarantee accessibility and an impeccable corporate image for your company.
Book your room by the hour at LOOM
Whether you need a meeting room for strategic negotiations or a conference or event venue for your next meeting or corporate event, at LOOM you’ll find the space that suits you. Pay only for the time you actually use and enjoy a premium experience at the best-rated co-working space on the market.
